How to move an office in record time?
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Relocating an office is always a hectic process. You want your business to suffer minimal interruptions. And for that, you need speed and efficiency in relocating. The first step in obtaining that is to hire full service movers NYC. They are going to be doing most of the work and their workers have years of experience in handling relocations. With their help, you are going to be on the right track to that expedient move of your dreams. But there are many other things that you need to consider. Some of which come way before the relocation day. This article is going to provide you with a list of things that you need to do if you want to move an office in record time.
How to move an office in record time? Useful tips!
Straight off the bat, so to say, here’s the list:
- Figure out why do you want to move an office?
- Find new office space as soon as possible
- Contact the professional moving company
- Schedule a meeting with your employees
- Determine the budget for your office move
- Assign tasks and rent a storage unit
Figure out why do you want to move an office?
First and foremost, you need to know exactly why the move is necessary. If you can rearrange your current office to fit your needs, everything else might be a moot point. Office movers NYC will be at your disposal if you come to the conclusion that the relocation is necessary, but do give it some thought. Oftentimes people get fixated on something they believe is necessary but, with some consideration, it might prove to not be that crucial after all. Consider all of your options, give it a day at least, and if you find that the move is your best option, you can proceed further.
Find new office space as soon as possible if you want to move an office in record time
After you’re sure that the relocation needs to happen, it is time to find a new office space. This is something that you need to do immediately. If you have the space lined up, it will be a lot easier to organize everything and prepare accordingly. Which will, in turn, save you a lot of time in the relocation. The fewer uncertainties there are, the better. You will be able to know whether you need storage services or not, for example. If you leave it for later, you may already make plans that can prove to be impossible. Bottom line is, find the new office space first, then plan the relocation. If you want to complete it in record time, that is.
Contact the professional moving company
After you have your space all scoped out, it is time to find the people that will be doing all the hard manual labor. Contacting professional movers is really easy, but there are a lot of them. You might need to invest some of your time into researching which company is best for your needs. Then, what of their packing services? Do they offer commercial packing and guarantees that go along with them? There are many things that you want from your movers, speed and efficiency are only but a few of them. Ultimately, your best bet is to hire a company that specializes in the area you will be moving out of or the one that you are going to. Ideally both. Do your research carefully and the results will definitely follow.
Schedule a meeting with your employees if you are planning to move an office in record time
Your employees are the backbone of your business. They need to know what is going on and how to act. Scheduling a “relocation meeting” where you will be able to address all their concerns is a really good idea. In order for everything to go smoothly, everyone needs to be on the same proverbial page. And you can’t do that by simply sending a memo, you need to have an official meeting. All the rules of running an effective meeting need to apply to this one, as well. By making sure that everyone understands what is going to happen and that they know their place in the whole situation, you will have a much easier time relocating. There will be issues you need to resolve but that is quite normal. Relocating an office fast is not all that easy, after all.
Determine the budget for your office move
When everyone is informed and ready to do their part, you will go on to the next step. Figuring out the financial details. The reason why you waited until the meeting is over is that you might get information there that you otherwise would not have. Employees know everything that goes on in the office and their input is absolutely critical. After you have all the information you need, setting a budget will be a lot easier. The reason why you even need a budget is that you need to know how much convenience you can pay. If you had limitless funds, you could hire a private jet or two to transport your belongings, as well as hire multiple crews of movers. Reality is somewhat different, though.
Assign tasks and rent a storage unit
There will be plenty of work to go around movers or no movers. Assign some tasks to your staff in order to prepare the office for the arrival of the moving crew. Also, make sure that you already have a storage unit lined up at the destination, just in case. You never know if you will need to do some repair work in the office before you can bring all the stuff in. Having a place to store your items in the meantime may prove to be invaluable. The cost of renting a storage unit short term is usually insignificant compared to all of the other moving costs. Hope for the best, plan for the worst is always a good motto to live by.