Guide to organizing an office move on short notice
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If you are in need of organizing an office move on short notice you may not know where to start. And every time you walk through the office you wonder how on Earth you are going to move all those devices, computers, and office furniture to a new location. Well, first thing first. You need to find reputable commercial movers NYC and then think about the details. After that, it’s time for a good plan. And if you don’t really have that much time, our following tips will surely help you out!
How to become a pro at organizing an office move on short notice
If you never even thought that you’re going to need a guide to organizing an office move on short notice, know that it’s not that everyday event that you need to think how to move a million things from one place to another. Again, hiring the professional movers NYC will only help you out. But once you got that covered, the new question arises. How your employees or colleagues will react when you tell them they have to move to business premises at a new address in a short period of time?!
Do you need a relocation plan when you don’t have time?
Of course you do! Even when you organize an office move on short notice you still need a short notice plan. A good plan, preparation, and organization can reduce stress and chaos to a minimum and make moving a positive experience… No matter how little time you have. Here’s what you need to do to make the relocation of your company, office, or business space run smoothly and effortlessly.
List your inventory
In order to have as accurate an idea of what you need to move from one address to another, make a list. Simply list all office furniture, shelves, computers, archives, photocopiers, desks, partition walls, cables, machines, binders, and equipment for your move. This list will give you a clearer view of all the resources you will need to make the move go smoothly. Also, if you move on short notice, you may consider getting storage services as well. A storage unit can help your relocation go smoothly if you don’t have a place where to keep your office inventory.
Calculate your relocation budget when organizing an office move on short notice
The stress of moving will be much less if you know in advance how much it will cost you. Some of the items to be included in the budget are:
- Dismantling and later, furniture assembly,
- Cardboard packaging boxes, as well as other adequate packaging for protection
- Packing services and maybe even shipping expenses
Set a time frame for moving on short notice
Once you have determined the budget and the estimated cost of the move, you need to know when to move. As moving companies can be busy in this period of time, you need to determine the time frame for all the individual segments of the move and set the relocation date accordingly.
Also, keep in mind that you should leave enough time for your employees to:
- Pack and mark their personal belongings,
- List goods or products from the warehouse,
- Provide lists of equipment and machinery, etc.
Choosing a partner to move your office on short notice
No move can go without the chaos of packing, loading, transport, unloading, etc. And trust us, you will need a company that will provide you with boxes, adequate protective packaging, adhesive tapes, transportation… In short, a specialized company for moving services and transportation. Since you have already set an indicative budget and time frame for relocation, look for a company that can best meet your needs.
Communication with employees or colleagues
Now you have set a relocation date, you have a budget and you have agreed to everything with the relocation company. So, everything is going according to plan. However, if your employees or colleagues are not notified in a timely manner, you may hear quarrels or witness other negative consequences. Naturally, people feel resistance to change. And the best way to prevent problems is to listen to your employees or colleagues. Allow them to express their feelings, opinions, and concerns about moving.
When you listen to your employees and colleagues and give them the opportunity to express themselves, you gain their trust and respect. This will have a great positive impact – not only on the relocation of your company but also on its entire business. You can explain to them why relocation is important in this short time frame. Once they understand why relocation is necessary, it will be easier for them to accept both their share in the process and the fact that they will have to get used to working at the new location.
The day of the move is here… Exciting isn’t it?
If you have carefully planned everything, it is your job to provide a good atmosphere and to make sure that everything goes according to plan. Hey, you may even look for new office decor. All you have to do now is follow the instructions of your movers. Just remember to provide enough parking space for moving trucks.
Party after relocation? Why not!
The fastest way for your employees or colleagues, and you to get used to the new environment, is to organize a party. Why not? Moving office on short notice is not easy! You can even provide gifts for your team. In this way, everyone will feel good and welcome.